Document
You capture each session once, in a structured record, instead of retyping it later.
The record that protects your license.
Defensible documentation of the full arc of care, so a board, a payer, or a referrer gets an answer in a click, not an afternoon.
For your clinic
Protect your license, and prove your work.
A patient finishes a session, goes home, and two weeks later, do you actually know how they are doing, or do you find out only when something has already gone wrong? For most clinics that follow-up lives in scattered notes and a spreadsheet. It is all technically there, but when you need to show what happened, someone rebuilds the chart by hand, and that is an afternoon you do not get back.
Arcametric closes that gap. The check-ins come in on their own. The scores you already use chart themselves. When you need to show what happened, for a referring provider or your own review, you do not rebuild anything. The record protects you because it was structured from the first tap, and it never held a name to begin with.
Protect
You hold records that stand up to review, on a system that carries no patient identity.
Measure
You track validated scores over time, charted for you, not entered twice.
Track
You see follow-up and integration as they happen, not weeks after a patient drifts.
Standardize
You record care the same way every time, mapped to recognized medical vocabularies.
Benchmark
You compare your outcomes against the wider field as the network grows, exposing no identity.
The workflow
Eight steps, one continuous record
Preparation, dosing, and integration each generate their own evidence. Arcametric keeps them on a single timeline instead of five disconnected tools.
- Create patient record
- Capture referral / indication
- Informed consent
- Safety screening
- Baseline assessments
- Set & setting
- Dosing protocol
- Baseline vitals
- Launch session
- T+00 begins
- Dose events
- Vitals
- Clinical observations
- Adverse events, if needed
- Discharge readiness
- Session summary
- Patient check-ins
- Follow-up assessments
- Integration tasks
- Progress summary
- Referral summary
- Audit & compliance
- Insurance summary
Preparation
Dosing
Integration
The third phase
Integration support throughout the arc of care
Integration is the phase where the work holds or fades, and it is the phase the field has given the least tooling. Arcametric was built for it directly, and the work begins before your patient goes home.
Mark the moment as it happens
One tap during the session records a moment worth returning to, timed against the session launch rather than against whenever someone opened a laptop. When you sit with that patient three weeks later, you know when it happened and what else was going on around it.
You can record named experiences and acute effects the same way, chosen from a list rather than typed, without pulling your attention out of the room. The record does not tell you what the moment meant. That part is yours.
Set a follow-up plan for each patient
Follow-up checkpoints arrive on standard intervals, and you adjust them. Change a day offset, set a specific date, change the task, or mark an item not clinically needed.
A checkpoint reads complete when a recorded assessment matches it, so the plan shows what happened rather than what someone remembered to tick. Between checkpoints, your patient answers a short daily check-in covering mood, sleep, connection, and anxiety, which takes seconds rather than a form.
The Integration Center puts the patients who need attention at the top of a work queue: worsening symptom trajectories, missed follow-up windows, and unresolved safety events, each shown with the reason it surfaced. It tells you what changed and why the record is in front of you. It does not tell you what to do about it.
Send the outside therapist a de-identified summary
Most patients keep seeing someone else, and many programs require it. The Referral Provider Summary gives that clinician symptom severity against baseline, safety and adverse events, and the follow-up plan already in motion, with no patient identity attached. That is the same document that goes back to whoever referred the patient in, travelling the other direction.
None of this asks for a patient's name. The workspace holds de-identified patient codes. Your patient's own link uses a separate random access token, and only a cryptographic digest of that token is stored.